Corporate Functions

Contract Admin

Pune, Maharashtra
Work Type: Full Time

vConstruct is seeking an individual to perform the duties as a Contract Admin with at least 2 years of AEC industry & contracting exposure. The Contract Administrator is a full-time role with Teaming, Integration and Engagement (TIE) group at vConstruct. The primary responsibility is to administer the contracts, change management and invoicing process to support the vConstruct Services across DPR, DPR Affiliates and Non-DPR customers. Further, would also be responsible to monitor few of the Accounting and Financial KPIs to track progress and identify potential risks.


The Contract Admin will:


  • Be responsible for contracting and supporting the invoicing process in vConstruct
  • Work with the regional TIE teams to attain the contracting KPIs to ensure timely revenue realization
  • Monitor the invoicing process and attain the invoicing KPIs to ensure healthy cashflow
  • Track and update the financial forecasts and actuals to identify revenue risks
  • Report out the Financial Health KPIs to vConstruct Leadership and work with them to develop quarterly financial plans (Focus areas)

 

Contracting in Synergy with Regional TIE Teams:

  • Review and understand all current contracts and project scopes for vConstruct engagement
  • Engage with Risk Management to generate New Work Authorisation Templates
  • Track vConstruct Opportunities in opportunity tracker, work with the regional TIE teams to identify open contracts, create and share Request for Contract (RFC) documents with relevant POCs
  • Identify Open Change Orders in opportunity tracker, create Request for Change Order (RFCO) ad see thru its closure
  • Follow-up with the customer’s Project Managers and FOCs for contract creation and closure
  • Identify the potential risks in contracts w.r.t scopes, budget, contract type, contract template and customer. Work with the regional TIE teams and vConstruct leadership to attain resolution around the at-risk contracts

Invoicing in Synergy with Regional TIE Teams and F&A team:

  • Monitor and review the sanity of Invoice entries made by Operations team to Invoice Data Sheet
  • Work with F&A team to stay on top of the Accounts Receivable list
  • Follow-up with customer’s Project Accountants, Project Managers for Overdue Invoices
  • Track Contract Documents and Notarization & waivers required for each invoice
  • Maintain Customer related Master documents
  • Co-ordinate for COI
  • Work with TIE team to resolve Overdue Invoices in any kind of litigations
  • Review, update and report the monthly allocation of BU numbers post invoicing cycle
  • Ever forward Initiatives in synergy with DPR Risk Management, F&A and Accounts Payable team:
  • Work with DPR Risk management team to build awareness around contracting best practices/updates on contracting and implement on vConstruct contract templates
  • Establish recurring cadence calls with FOCs to track the status of outstanding RFCs
  • Establish recurring cadence calls with DPR Accounts Payable team to review and monitor the status of submitted Invoices
  •  Work with DPR and vConstruct F&A team to establish and evolve the Textura Invoice approval workflow

 

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