Corporate Functions

Travel Coordinator

Pune, Maharashtra
Work Type: Full Time

About vConstruct:

vConstruct is a wholly owned subsidiary of DPR Construction and specializes in providing high quality Building Information Modeling and Construction Technology services geared towards construction projects. vConstruct presently constitutes of five business units: 1. Virtual designing and construction 2. Project Controls Management 3. Software Development 4. Accounting Services for Projects and 5. Data Science and Analytics

Core Values of vConstruct are:

  • Integrity is Integral
  • People are Pivotal
  • Ever Forward Spirit
The Travel Coordinator will arrange business travel for employees (domestic and international), identifying the most cost-effective and efficient travel and visa arrangements and making necessary reservations for accommodation and transport.

Key Responsibilities:

Domestic flights  

  • Book flights, travel, and accommodation
  • Liaise with car rental companies
  • Keep traveler’s database (preferences, etc.) up to date
  • Assist employees with document preparation (Employment Verification Letter, letter for expediting passport issuance, review of visa application form, etc.)
Visa processing for USA, EU

  • Keeping up to date with changes if any in visa application procedures, liasing with Consulates and embassies.
  • Supporting employees with visa application form filling & submission, ensuring accurate paperwork and timely submission. Scheduling visa interviews, following up and preparing employees attending interviews.
  • Maintaining data for all applications, petitions filed, preparing a weekly dashboard to update BU Leads on status of visa applications. Coordinate with attorneys and onsite counterparts.
International flights

  • Researches and compares available routes, airline prices and hotel accommodations to identify the best available option for each travel need
  • Submit visa applications online and/or liaise with the designated travel agency
  • Documentation of travel expenses incurred by the employees and settling accounts with the finance department
  • Prepares travel itineraries and distributes travel arrangements and schedules to all travelers
  • Advise travelers of and assists with any need for specialized travel documents such as visas and COVID 19 rules and restrictions
  • Keep traveler database (passport info, traveler preferences, etc.) up to date
  • Ad Hoc or other related duties as assigned

Required skills & experience:

  • Candidate should be graduate or have done IATA/ UFTAA course from a recognized university.
  • Candidate should have 2-4 years of experience as a Travel coordinator in a corporate office.
  • Candidate should have working knowledge of visa processing for USA and EU, business visa & work permit.
  • Hands on Microsoft office applications e.g. Excel, Word, PowerPoint, Outlook etc.
  • Excellent communication skills, written & verbal, teamwork skills. Ability to multi task, work under pressure. Experience of working with executive leadership.

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